Do You Know How Much You Are Spending on Paper? - ACCSES Secure

Do You Know How Much You Are Spending on Paper?

Every company works with paper every day; that’s the reality. The reality is whether your company is paperless or not, you receive, handle, and file paper daily. Have you considered the amount of money and time is spent annually on paper-based processes? Usually, you would think paper costs are easy to calculate, just go to your office manager and ask how many cases of paper have we ordered this year, right? Wrong!!! The cost of paper goes beyond the physical act of ordering paper from your supplier and receiving and distributing it. Paper is printed, scanned, filed, searched lost, and recreated daily. Costs can quickly add up when you factor in the hidden costs that paper creates, i.e., storage, labor, supplies, loss of data and the cost of recreating documents as well as the loss of customer confidence.

Manage Your Content Faster And Easier Than Ever

According to the U.S. Environmental Protection Agency, the world produces 300 million tons of paper. Paper consumption in the United States has grown to 208 million tons and represents 16% of solid landfill waste as of 2009. The average office worker uses 10,000 sheets of paper per year! Between print mistakes, handouts, billing, presentations, and packaging, the paper makes up an estimated 70% of the total waste in offices. This is surprising, considering most businesses are moving towards more digital platforms. Nonetheless, around 30% of all print jobs are never even picked up from the printer, and 45% end up in the trash by the end of the day!

A case of standard copy paper costs $40 in 2019, and this is an $80 annual cost per employee. A hidden cost that businesses incur is handling fees another $6 in handling and distribution of the paper. Let’s do the math for a 100-person company:

$80 spent on paper, per employee x $6 handling = $480 per employee

$480 x 100 employees = $48,000 a year!

Now lets quickly talk about storage, you generate paper, and that paper has to go somewhere. Cabinets start as an easy way to store paper, and they seem to multiply and multiply and multiply, but what is the cost. Each filing cabinet holds an average of 10,000 to 12,000 documents, takes up to 15 SF of floor space, and costs $1,500 per year in office space. The cost of the cabinet itself can range up to $1k. A company of 100 people has a minimum of 15 filing cabinets at an avg office space rental rate of $15 – $20 per sqft per yr, which means your paper costs increase by $22,500 per year.

So how can we help you tackle this $70,000 problem?

By replacing paper-based processes with an effective document management solution AKA Enterprise Content Management, you can calculate a formula that works for you where you can be saving up to 30% on your paper and paper storage costs. Cloud solutions today provide a cost-effective, browser-based, mobile solution that helps you streamline paper processing while saving you thousands of dollars annually on IT & Business costs.

See our services below!

Services We Offer

  • Document Management Systems
  • Document Destruction
  • Paper & Large Format Scanning
  • Mobile & Offsite Shredding
  • Records Organization
  • Cloud Hosting
  • Construction Office Scanning

Some Of Our Valued Clients

What Our Clients Say About Us

"ACCSES Secure Shredding was easy to schedule. They worked around my date and the driver called 30 minutes before arriving. He was quick, courteous, and professional. We will definitely recommend this service and their price."

— Rodney M., Owner

“Extremely efficient service. Less than 30 minutes from my request was contacted and arrangements were made to have our documents shredded. Highly recommend your service. Patrick is wonderful to work with.”

— John F, Regional Director

"We are so pleased with the services of ACCSES Secure Shredding. The amazing staff that provides outstanding service is like a part of our office. Great partner and a wonderful local staff. We highly recommend them. they are always there for emergency clean-outs, and the staff doesn't leave until the job is done"

— Shannon M., Executive Director

“I don’t think I’ve gotten quicker, more efficient service, EVER! Excellent! It's great to have a partner be able to take one headache off the daily list."

— Benjamin J., Office Manager